Checklist for your wedding
Our Wedding Checklist Helps You in the Planning Process!
When do the wedding invitations have to be sent? When should we request our official notice of intended marriage (Aufgebot) at the registry office? And have the wedding caterers been hired? Thanks to our wedding checklist, you can always keep track of such things!
Up to 6 Months Before the Wedding
Please fill out the required registry forms for the Hochzeitskalender (Wedding Calendar) for the Standesamt Salzburg (Salzburg Registry Office), so that the legal formalities are completed and your wedding date is officially reserved.
Your competency to marry will be ascertained during a personal meeting with officials at the Standesamt in Salzburg, in which they will also ascertain the most important data and facts about your wedding. Once you’ve completed this step, your wedding is officially registered with the proper authorities and there is really nothing that can go wrong in this regard.
A civil marriage ceremony is not expensive, but – depending on what the bridal couple wants – the celebration afterward can cost many thousands of Euros. That’s why you need to decide early what your financial limits are and then stick to them during your planning and preparations. You should also figure in an additional 10-20% for unplanned expenses.
Your invitation list should be complete no later than six months before the wedding. Again – any type of wedding can be arranged here, from the smallest gathering to a wedding for hundreds of guests. (Plus, if you want them, Save-the-Date notices should be sent at this time as well.)
Unusual wedding locations are highly coveted in Salzburg too. You should have a confirmed reservation in hand no later than six months before your wedding date, preferably earlier. Are you still looking for a location? Then let yourself be inspired by our Wedding Locations for civil marriage ceremonies. By the way, you can reserve your wedding date in our Wedding Calendar up to one year in advance. Use this opportunity to book the day of your dreams now.
If you are planning a church wedding, you should make your reservation early – the preferred deadline for many churches is no later than six months before the wedding.
Do you work in a stressful profession or spend a lot of time on the road? If so, it might be a sensible move to hire a wedding planner or a Hochzeitslader (a traditional “town crier” to proclaim your upcoming nuptials). It is advisable to include such assistants as early as possible in your planning process.
Up to 5 Months Before the Wedding
Do you want an especially artistic design for your invitations? Then you have to arrange for their design and printing right now.
Will your wedding be held someplace other than in a restaurant or an inn? Then now is the time to ask caterers to tender their bids and to choose one.
Good photographers tend to be booked solid, especially during the main wedding season. That is why you should reserve the services of your preferred photographer as soon as possible.
If you plan to travel for an extended period after your wedding, now would be a good time to coordinate your travel plans with your work schedule and to consult a travel agency.
Would you like a tailor-made wedding gown? Then you should get in touch with a bridal tailor five months before your wedding. You have more time if you’re content with a lovely dress off the rack.
Up to 4 Months Before the Wedding:
Has your invitation been designed and printed? Then get it sent to your guests. Your guest list should be finalized by now at the latest. Prepare a digital list at the same time, in which you can regularly record and update your guests’ responses.
The ideal wedding rings for every taste can undoubtedly be found in Salzburg’s jewelry stores. It’s time to embark on your search!
Do you have any musicians in the family? Or do you want a traditional folk music band (Trachtenmusikkapelle) to play at your wedding? Whatever you want – the important thing is, you’d better start working out the details now with the musicians you’d like to hire.
Now is a good time to find a suitable florist and discuss the decorations for your wedding.
Up to 3 Months Before the Wedding:
Brides aren’t the only ones who want to look fabulous on their wedding day. So if your groom is looking for ideas for the perfect outfit, have him check out our Style Guide.
Think through the sequence of events on your wedding day, from the time you get out of bed in the morning until bedtime that night and write down all the specific items and any question marks. That’s how you create your first tentative schedule, which you can discuss with the wedding party and your wedding planner/Hochzeitslader and gradually refine it.
Decide what music you would like to hear during your civil marriage ceremony at the civil registry office and discuss the details with the person in charge there. For more information about Music During Your Civil Marriage Ceremony, see here.
Cutting the cake is a moment that shouldn’t be left out of any wedding celebration. You should be thinking about your wedding cake by now.
Is a bachelor(ette) party being planned? If so, now is the time to begin working out the details and discussing scheduling with your friends.
Make an appointment for your wedding makeup, manicure and hairstyle. If you want to play it safe, make an appointment for an initial test-run.
Up to 2 Months Before the Wedding
Gradually, everything begins falling into place. Refine your arrangements and schedule and regularly record everything in your planning notes. Keep minor details in mind too, like arranging for transport to the civil registry office or for your guests’ accommodations.
As the bridal couple, you should be able to devote yourselves to your guests on your wedding day, without worrying about other things. That’s why you should nominate someone to lighten your load and keep things running smoothly at your wedding location. This person can be one of your marriage witnesses (e.g. your best man or maid of honor), the wedding planner, or it can be a friend or relative who you can rely on.
In many weddings, the guests like to personally contribute something (e.g. a song, a poem, a speech) to the festivities as well. Ask them to arrange this with you, your wedding planner or another person in charge of the day’s events.
Arrange for a sample dinner or sit down with the caterer to select the food and beverages to be served. Once the menu is set, you can begin designing the printed menus for the guests’ tables.
Up to 1 Month Before the Wedding
Put the finishing touches on your wedding’s agenda and send it to your wedding party, parents, caterers, helpers, etc. That way, everyone involved is fully informed about the schedule of events.
Have your programs, place cards, menu cards, maps and other printed materials produced.
Optional: Purchase small gifts for your guests or provide creative trifles, like soap bubbles, handkerchiefs or sweets.
Are there friends and relatives who’ve not yet responded to the wedding invitation? Then ask them now if you can expect them to attend. (Keep in mind that invitations can get lost in the mail!)
If you’d like one, you can shop for a ring cushion.
If your florist isn’t already in charge of all the decorations, you should now see to the preparation and completion of your wedding decorations.
Up to 2 Weeks Before the Wedding
You should schedule one last fitting before you pick up your wedding dress and suit. If you tend to develop blisters on your feet, then it’s time to begin breaking in your shoes.
Better to be safe than sorry: Go over the details one more time with your photographer, caterer/restaurant, florist, hairdresser, etc.
Don’t forget to properly size and pick up your wedding rings.
The days leading up to a wedding often become very hectic. That is why you should already be preparing for your honeymoon.
1-3 Days Before the Wedding
Make sure you have some cash on hand on the day of the wedding, to pay for gratuities, etc.
Gather everything in one place and make sure that another person involved in the wedding is also keeping an eye on things, so you don’t forget anything at home on the day of the wedding.
Some people tend to develop headaches due to (positive!) stress. So keep a few headache tablets on hand for The Big Day.
Are leaving for your honeymoon right after the wedding? Then you should pack now!
happy Civil Weddings are conducted by the Salzburg Civil Registry Office every year.
Fortress, Castle, Marble Hall: These are the venues for your civil wedding in Salzburg.
Get inspired by real weddings.